As we progress out of lockdown and into H2 2020, IT Asset Disposition, or ITAD for short, is becoming ever more important to organisations that have undertaken huge deployments of IT hardware to keep operating through the pandemic.
The issue that IT Asset Managers now face is that, as we move back into a more normal work pattern, what is going to happen to surplus equipment that has now been deployed?
ITAD must be a major part of any ITAM programme, and here is why…
Theft & Data Loss
Data breaches cost organisations £000m’s every year. Your ITAM processes should enable you to know what hardware is where, and when it becomes surplus, but without adequate ITAD policy & processes, data losses due to retired equipment falling into the wrong hands can be commonplace.Without these processes in place, there is a significant risk that your organisation may fall foul of the various international data protection regulations (e.g. GDPR, CCPA, etc.).
This is an area in which organisations cannot afford to make a mistake, as not only are the financial stakes high for non-compliance, but the risk of damaging a reputation could have lasting effects.
Maintaining Regulatory Compliance
One of the strongest arguments for adopting an ITAD Policy is the growing need to prove that your organisation follows all relevant industry regulations.
Stringent ITAD policies and processes enable an organisation to maintain compliance to any regulations or industry standards.By doing this the organisation will avoid the Risk of major fines/penalties, and reputational damage to the brand.
Value through Reselling
It is a mistake to assume that when a piece of equipment is no longer adding computational value to a business that it has no value at all.The reality of the situation is very different, as certain items can be refurbished and resold, while others can be broken down into their component parts and re-marketed in this form.
Maintain Your Asset Tracking
Tracking of the organisation’s IT Assets is of vital importance to the IT Asset Manager. With accurate tracking and reporting an organisation can ensure that not only are in-use assets tracked, but also those that have been marked for disposal, or actually disposed.
The benefits of doing this include accurate hardware lease/financial records, the ability to accurately control maintenance/insurance contracts and ultimately providing the organisation with auditable proof of disposal for Risk Management purposes.
Maximising Software Value
With various reports stating that a third of IT budget is normally dedicated to software maintenance and license costs, by managing ITAD properly a significant amount of unrequired software spend can be avoided. A good ITAD Policy & Process will ensure that the software records relating to the IT equipment can be managed and the licenses that they are consuming can be reused within the organisation at no extra cost.
Even if the software is end of life for the organisation, there may be an opportunity to resell those licenses to a 3rd Party and get a welcome cash injection into the organisation. (more information on selling second-hand licenses can be found here).
By having a proper ITAD Policy and Processes you can be safe in the knowledge that when IT Assets are disposed, they meet all the environmental regulations (e.g. WEEE Directive, etc.)
As such, you can have the peace of mind to know that your redundant equipment is being disposed in an environmentally considerate manner.
As you can see, it is of vital importance that you include ITAD policies and processes in your ITAM programme.
With SAMGarde’s unique approach to ITAM Governance we can help you to ensure that all your ITAM and ITAD requirements are met, and that the risks associated with IT Asset Disposition are minimised wherever possible.
Contact us now to see what we can do for your organisation.